4 best Fireflies alternatives in 2026: Features, pricing & comparison
Table of Contents:
Fireflies built its reach the same way most horizontal notetakers do: Work in almost any meeting, price it low, and let people carry it into whatever call they're on. It transcribes in 100+ languages and claims 95% accuracy, and its own reviewers back that up. On Capterra, one user calls the cross-platform coverage "seamless," another says accuracy "isn't optional," and Fireflies met that bar for them.
The tradeoff shows up once a team builds a real workflow around it. Fireflies stays horizontal by design. The same product handles a sales call, a podcast, and a research interview, so none of those use cases gets the depth a specialized workflow needs. Some Capterra reviewers flag the pricing as steep for personal use, and one points to slow support response times. For a revenue team, a general-purpose notetaker stops at the transcript: it won't write deal data back to a CRM, score a call against a coaching rubric, or roll any of it into a forecast.
This guide compares 4 Fireflies alternatives: Avoma, Otter, Fathom, and Granola. Each entry covers what the product does beyond note-taking, sourced from the vendor's own site, public reviews, and Avoma's internal sales intelligence, with any company or individual name removed.
One disclosure up front: Avoma is one of the 4 alternatives below, and Avoma wrote this page. Avoma's own entry gets the same sourcing bar and the same limitations section as every other product here.
The best Fireflies alternatives are Avoma, Otter, Fathom, and Granola. Avoma is best for revenue teams that need CRM automation, coaching, and forecasting. Otter is best for teams prioritizing a free plan and searchable meeting archive. Fathom is best for reliable AI meeting notes with CRM and coaching options. Granola is best for people who want a private, bot-free AI notetaker.
Best Fireflies alternatives at a glance
Notes and transcription is table stakes here. Every tool below does it well, and reviewers agree. The gap opens at CRM sync, coaching, and forecasting, the pieces that turn a transcript into a revenue workflow instead of a meeting record. That's the lens the rest of this guide uses.
Why look for Fireflies alternatives?
Fireflies solves the note-taking problem. Reviewers on Capterra confirm the transcription holds up and the price is low enough for individual use. What sends people looking elsewhere is what happens after the transcript. A general-purpose notetaker doesn't sync deal data to a CRM, score a call against a coaching rubric, or turn any of that into a forecast, and a horizontal tool built for sales calls, podcasts, and interviews alike can't go deep on any one of them. Reviewers also flag pricing that gets steep for personal use, and slow support response times on some plans.
1. Avoma: Best Fireflies alternative for revenue teams
Best for: revenue teams that want meeting notes, CRM sync, coaching, and forecasting on one platform
Founded: 2017
Similar to: Gong, Chorus, Otter, Fathom
Typical users: Sales reps, customer success managers, RevOps, and sales enablement teams
Typical customers: B2B SaaS, software, and agency teams, high-growth SMB through mid-market and enterprise teams
What is Avoma?
Avoma is an AI meeting assistant and revenue intelligence platform for customer-facing teams. It combines meeting recording, transcription, AI notes, CRM automation, scheduling, conversation intelligence, and revenue intelligence.
Key features
- Meeting automation: recording, transcription, AI notes, and CRM updates with no manual step
- Scheduling and lead routing built into the same product as the rest of the workflow
- Conversation Intelligence (add-on): scores calls against a rubric and surfaces coaching moments
- Revenue Intelligence (add-on): flags at-risk deals and rolls conversation signals into a forecast
Avoma vs Fireflies: What's the difference?
Main differences
The snapshot table above shows where the two diverge.
Avoma covers all four workflow pieces, while Fireflies handles notes well and touches coaching-style analytics on its Business tier, but has no scheduling or forecasting layer.
Fireflies counters with a lower entry price, a larger free tier (400 pooled minutes against Avoma's 14-day trial with no permanent free plan).
Main similarities
Both use an AI bot to join and transcribe calls, generate automatic summaries and action items, support multiple languages, and connect to the major video conferencing platforms.
Why do companies use Avoma?
- "Avoma is most helpful for capturing meeting notes, summaries, and action items automatically." (G2, Miles H., Solution Engineer)
- "I can focus fully on the discussion instead of worrying about writing everything down." (G2, Sanket P., Software Engineer)
- In one renewal conversation, an existing Avoma customer described consolidating its meeting tools away from Fireflies, with Fireflies and Gong both listed as competitors in that account's CRM. (Source: Avoma internal sales intelligence, company name withheld)
Limitations and tradeoffs
Avoma has no permanent free plan, only a 14-day free trial. Coaching (Conversation Intelligence) and forecasting (Revenue Intelligence) are separate add-ons on top of the $19/seat/month base price, so matching Fireflies' higher tiers costs more than the base price suggests. Avoma is built for customer-facing revenue teams, not horizontal use cases like recruiting, podcasting, or personal note-taking.
Bottom line
Our pick for a revenue team that wants CRM sync, coaching, and forecasting alongside the transcript is Avoma, if the added cost of the coaching and forecasting add-ons fits the budget.
2. Otter.ai: Best for searchable meeting archives
Best for: individuals and cross-functional teams that want a large free tier and a search-first archive of past meetings
Founded: 2016 (as AISense)
Similar to: Fireflies, Fathom, Granola
Typical users: Sales teams, educators, media professionals, recruiters, SDR operations
Typical customers: Individuals through SMBs, mid-market
What is Otter?
Otter is an AI meeting assistant focused on transcription, searchable meeting knowledge, and AI-powered Q&A.
Key features
- Automatic capture across desktop, mobile, and web, joining scheduled calls or recording on demand
- Searchable knowledge base: summaries, action items, and insights pulled from transcripts
- Workflow engine that pushes meeting data into connected apps
- AI Chat that answers questions and drafts follow-ups across meetings and connected tools
- Enterprise governance controls: SSO, SCIM, and HIPAA on the Enterprise tier
Otter vs Fireflies: What's the difference?
Main differences
Per the table above, neither Otter nor Fireflies reaches coaching or forecasting; the split between them is in how they spend their effort short of that. Otter bets on search and chat across an accumulating archive of meetings. Fireflies bets on breadth of capture (bot, extension, mobile, dialer, API) and a large automation-template library. Otter's free tier resets monthly per user; Fireflies pools its free minutes across the whole team.
Main similarities
Both are horizontal, self-serve notetakers open to any team type, both offer a free-forever tier, and both add enterprise security controls at their top pricing tier.
Why do companies use Otter?
- "The platform incredibly user-friendly and intuitive. The outputs are fantastic." (G2, Kent A., Finance and Budget Coordinator)
- "Saves me time from manually transcribing interviews and makes it easy to pull quotes." (G2, Erica B., Manager, Reputation + Influence)
Limitations and tradeoffs
Otter's free tier caps at 300 minutes per month per user, smaller than Fireflies' 400 pooled team minutes. It has no call coaching, deal scoring, or forecasting features, and its CRM sync is limited to workflow triggers rather than deep two-way field sync.
Bottom line
Otter is the strongest fit here for individuals and cross-functional teams who want a generous free tier and a search-first archive of past meetings, without needing coaching or CRM depth.
3. Fathom: Best for reliable AI meeting notes
Best for: teams that want a notetaker known for reliability, with CRM sync and coaching once they're ready for its Business tier
Founded: 2022
Similar to: Fireflies, Otter, Granola
Typical users: Individuals and teams on Zoom, Google Meet, or Microsoft Teams
Typical customers: Individuals through enterprise
What is Fathom?
Fathom brands itself around "AI notetaking that is out of this world," built to summarize calls so people can stay in the conversation instead of typing through it. It's the only tool in this lineup that lets a user choose bot or bot-free capture on the same account.
Key features
- Accurate transcripts, instant AI summaries, and action items
- Ask Fathom: search across meeting history, in-call or after
- Automatic sync of notes and action items to Slack, Salesforce, HubSpot, Notion, and Asana
- CRM field sync, Deal View, and AI coaching scorecards, available on the Business tier
Fathom vs Fireflies: What's the difference?
Main differences
Fathom is the only alternative here that matches Fireflies on both CRM sync and coaching-style features, once a team is on its Business tier, which is also where the snapshot table's biggest surprise sits: on paper, Fathom covers nearly as much workflow ground as Avoma, just without the forecasting or scheduling layer. Its free plan carries no time cap at all, ahead of Fireflies' 400 pooled minutes. Fireflies answers with more capture methods overall (browser extension, dialer, API) and a bigger automation-template library.
Main similarities
Both gate their deeper analytics (coaching scorecards for Fathom, conversation intelligence for Fireflies) behind a Business-level tier, and both treat CRM sync as an integration rather than a headline feature.
Why do companies use Fathom?
- "The AI-generated summaries and action items are remarkably accurate, saving me hours of manual note-taking every week." (G2, Angelina C., CEO)
- "It lets me stay focused on what is actually being discussed instead of trying to listen, take notes, and capture every important detail all at once." (G2, Mario M., Systems Analyst)
- In one trial and validation call, a prospect's team described Fathom's core value this way: it pops up, takes the notes, and emails you the results. (Source: Avoma internal sales intelligence, company and individual names withheld)
Limitations and tradeoffs
Fathom's CRM field sync and coaching scorecards are gated behind its Business tier; the free and lower plans cover transcription and summaries alone. It has no revenue forecasting or built-in scheduling.
Bottom line
Fathom is the strongest fit for teams that want a notetaker reviewers trust to just work, with CRM sync and coaching metrics available once they're ready to move up to its Business tier.
4. Granola: Best bot-free Fireflies alternative
Best for: people in back-to-back meetings who want a private, botless notepadFounded: 2023Similar to: Fireflies, Otter, FathomTypical users: Individual contributors and team leads in back-to-back meetingsTypical customers: High-growth tech companies (Granola names PostHog, Intercom, Figma, Brex, Linear, and Vercel as customers on its site)
What is Granola?
Granola calls itself "the AI notepad for back-to-back meetings," built around the idea of "notes, actions and memory, without a meeting bot." It captures audio straight from the device instead of joining as a visible participant.
Key features
- Calendar integration with pre-meeting briefs and context
- Background transcription with no bot joining the call
- Instant post-meeting action items, follow-ups, and summaries
- Works across Zoom, Google Meet, Teams, and in-person meetings
- Private by default, with selective sharing controls
- AI integrations with Claude, Cursor, and Figma via an MCP connector
Granola vs Fireflies: What's the difference?
Main differences
Of everyone on this list, Granola sits furthest from a revenue workflow and furthest from Fireflies' bot-first design at the same time. It never joins as a visible bot, capturing from the device itself, which is the reason reviewers most often give for preferring it. Fireflies takes the opposite approach and backs it with more alternate capture methods (extension, dialer, API) that Granola doesn't offer. Granola also carries none of the sales-specific analytics Fireflies has started adding.
Main similarities
Both offer a real free tier, generate AI summaries and action items without a manual step, and price per seat as teams add collaboration and admin controls.
Why do companies use Granola?
- "It's become one of those tools that delivers every time. Not sure how I lived so long without it!" (G2, Aprielle D., Marketing Manager)
- "The one tool I continuously have up during my day." (G2, Andy C., Senior Technical Manager)
- In a sales demo, one prospect said Granola's live meeting notes and app integrations impressed them enough to try it, alongside Fireflies and Otter, before evaluating other tools. (Source: Avoma internal sales intelligence, company and individual names withheld)
Limitations and tradeoffs
Granola has no call coaching, deal scoring, or forecasting features, and its CRM sync is limited to a Business-tier HubSpot integration. It doesn't publish a separate annual pricing rate the way the other four tools here do.
Bottom line
Granola is the strongest fit for people in back-to-back meetings who want a private, botless notepad rather than a full sales analytics platform.
Which Fireflies alternatives should you choose?
- Choose Avoma if: you want the most complete revenue workflow, notes, CRM sync, coaching, and forecasting, in one contract.
- Choose Otter if: you want the largest free tier and a search-first archive of past meetings.
- Choose Fathom if: you want a notetaker reviewers trust to work well, with CRM sync and coaching once you move to its Business tier.
- Choose Granola if: you're in back-to-back meetings and want a private, botless notepad.
Is Avoma the right Fireflies alternative for your team?
Avoma is worth a look if meeting notes are only part of the problem. It fits teams running separate tools for scheduling, note-taking, CRM updates, call coaching, and forecasting that want to fold that into one contract instead of stitching 4 subscriptions together. It fits teams priced out of Gong who still want coaching and deal intelligence alongside their meeting notes. And it fits teams that want to try it themselves first: Avoma offers a 14-day free trial with no credit card required, alongside a sales-assisted path for teams that want one.
It's a better fit for customer-facing revenue teams than for horizontal use cases like recruiting, podcasting, or personal note-taking. If that's the primary use case, Fireflies, Otter, Fathom, or Granola is the better fit.
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See how Avoma connects AI meeting notes with CRM automation, conversation intelligence, coaching, and revenue forecasting.
Frequently Asked Questions
Look beyond transcription and compare what each tool can do with meeting data after the call. Key areas include CRM automation, call coaching, revenue forecasting, scheduling, searchable meeting history, capture methods, integrations, and pricing. Also check whether important features are included in the base plan or require a higher tier or add-on. Avoma is geared toward revenue workflows, Otter toward searchable meeting archives, Fathom toward AI meeting notes with CRM and coaching options, and Granola toward bot-free note-taking.
Avoma and Fathom offer call coaching capabilities. Avoma provides Conversation Intelligence as an add-on that can score calls against a coaching rubric and surface coaching opportunities. Fathom offers AI coaching scorecards on its Business tier. Otter does not provide dedicated call coaching, while Granola focuses primarily on meeting notes and bot-free capture rather than sales coaching. Teams comparing coaching features should also consider whether they need basic call analysis or a broader revenue workflow connected to CRM and deal data.
Yes. Otter, Fathom, and Granola offer free plans, although their usage limits and included features differ. Otter's free tier includes 300 transcription minutes per month per user. Fathom provides core transcription and meeting-summary functionality on its free plan, while features such as CRM field sync and coaching require higher tiers. Granola also offers a free tier. Avoma does not have a permanent free plan, but it offers a 14-day free trial.
Granola and Fathom provide bot-free meeting capture options. Granola is designed around bot-free note-taking and captures meeting audio directly from the user's device rather than adding a visible participant to the call. Fathom allows users to choose between bot and bot-free capture on the same account. Bot-free recording can be useful for teams that do not want an AI participant appearing in meetings or need a capture method that also works outside standard video calls.
Avoma and Fathom are the most sales-focused options among these Fireflies alternatives. Avoma combines meeting notes with CRM automation, conversation intelligence, call coaching, scheduling, and revenue forecasting. Fathom offers CRM field sync, Deal View, and AI coaching scorecards on its Business tier. Otter is more focused on searchable meeting knowledge, while Granola emphasizes bot-free note-taking. The better fit depends on whether the sales team needs basic meeting capture or deeper workflows around CRM data, coaching, deals, and forecasting.
Yes. Avoma and Granola can both capture in-person meetings. Avoma supports in-person recording through its desktop and mobile apps, allowing users to record, transcribe, and generate notes for conversations outside video conferencing platforms. Granola captures audio directly from the user's device without requiring a meeting bot. Both can therefore support users who need AI-generated notes across virtual calls and face-to-face meetings rather than relying exclusively on a bot that joins online meetings.
Yes. Avoma is the Fireflies alternative in this comparison with a dedicated revenue forecasting layer. Its Revenue Intelligence add-on can flag at-risk deals and incorporate conversation signals into forecasts. Fathom provides CRM field sync, Deal View, and coaching capabilities but does not include revenue forecasting. Otter and Granola also do not provide dedicated forecasting features. For revenue teams, this distinction matters when meeting intelligence needs to contribute to pipeline visibility and forecasting rather than stopping at transcripts, summaries, or coaching insights.
Avoma and Fathom offer the clearest options for automatically moving meeting information into a CRM. Avoma combines meeting notes with CRM automation, allowing meeting information to flow into CRM workflows without a manual update step. Fathom provides CRM field sync on its Business tier. Otter can push meeting data into connected applications through workflows, while Granola offers a HubSpot integration on its Business tier. Teams should compare basic integrations with field-level CRM synchronization when evaluating these options.
Avoma, Otter, Fathom, and Granola hold SOC 2 Type II certification, but security controls and recording practices should both be considered. Granola's bot-free approach captures audio from the user's device without a visible meeting bot, so organizations should make sure participants still receive any notice or consent required by company policy or local recording laws. Avoma provides configurable one-party and multi-party recording-consent notices alongside encryption and GDPR-supporting data controls. Otter and Fathom also claim HIPAA compliance. For sensitive meetings, compare security certifications, encryption, data retention, access controls, and how each tool handles recording consent.
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